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Boulder
Wedding Showcase Vendor Terms & Conditions
By checking the “I agree to the terms
and conditions” check box when you register
for the show, you are agreeing to the below
rules and regulations.
Vendor Booth Space / Restrictions /
Safety Issues
All displays erected for the show must be free
standing and may not exceed the boundaries of
exhibit space. If vendor exceeds the boundaries
of their vendor booth space, management reserves
the right to require exhibitor to remove any
display items outside of their booth boundaries.
If show management determines that a display
which exceeds the boundaries of exhibit space
neither detracts from the character of the show,
nor infringes upon the exhibit space of another
vendor, show management may offer exhibitor
the option of upgrading to a booth space with
boundaries that encompass the space occupied.
Payment for upgraded space is due upon acceptance.
Exhibitors are prohibited from attaching anything
to walls, railings, windows, or fixtures of
show facility. Exhibitor shall leave space occupied
by them in the same condition as at the time
when first occupied. Show management reserves
the right to restrict displays which, because
of noise, height, or method of operation, interfere
with other exhibitors, and to prohibit or remove
such displays and/or personnel which in the
opinion of show management become objectionable
and/or detract from the character or appearance
of the show. The use of audio and/or video equipment
is an exception to the rule, not a right, and
show management reserves the right to determine
at what point audio and/or video constitutes
interference with others and must be discontinued.
Exhibitor is charged with having knowledge of
and compliance with all laws, and regulations
pertaining to licensing, sales tax, health,
fire prevention, public safety, copyright, and
the Americans with Disabilities Act. Exhibit
materials, decorations, and display items must
be fire safe. If an exhibit does not comply
with these regulations, or otherwise presents
a hazard or danger, show management may remove
the exhibit with no liability for refund of
exhibit fees.
Limitations on Sharing of Booths and
Distribution of Promotional Materials
Exhibitors will be permitted to demonstrate
products and/or services, solicit orders, and
distribute advertising materials (including
but not limited to signs, literature, or business
cards) only from their assigned exhibit space,
and only for products and/or services which
are provided in the exhibitor's normal operation
of business. Distribution of display or advertising
materials from non-exhibitors, and distribution
of advertising materials in aisles, registration
areas, lounges, seating areas, or grounds of
show facility is prohibited. Show management
reserves the right at its sole discretion to
determine if a breach of this clause exists.
Exhibitor may not assign its contract for exhibit
space or permit any other person or company
to use any part of such space. Exhibitor agrees
to be held liable for any unauthorized use of
its exhibit space and that the damages to show
management resulting form each unauthorized
use will be set at a dollar amount equal to
the fee for the exhibitor’s space in the
show.
Care of Premises
Neither exhibitor, nor its guests or clients
will cause damage to the premises, or permit
anything to be done whereby the premises will
in any manner be injured, marred, or defaced.
Exhibitor will not make, or allow to be made,
any alteration of premises. The premises shall
be inspected before and after the event to ascertain
any damage, which might have occurred during
the event or during pre or post production for
the event. Client agrees to indemnify Boulder
Theater and/or Rembrandt Yard (Whichever building
such damage occurred in) for any damage to the
buildings, furniture, or fixtures, including,
but not limited to, any damage to the concert
hall, seats, walls, dressing rooms, stage, flooring,
carpets, art work, windows, furniture, and appliances.
Artwork and furniture may not be moved by anyone
other than show management, and nothing shall
be placed against, attached to, or in any way
come in contact with artwork.
Liability and Indemnification
Reasonable precautions will be taken by show
management to protect persons and property during
the show, however, neither show management,
show facilities, nor representatives of any
of the same, shall be responsible for the personal
safety of the exhibitor or its representatives
from injury, nor for the safety of the property
of the exhibitor from damage or theft. Exhibitor
waives all claims of every kind against show
management, show facilities, and representatives
of the same including, without limitation, all
claims for damages based on personal property
damage, destruction, loss or theft, personal
injury or death, and any other act or failure
to act of show management. Exhibitor agrees
to indemnify and hold show management harmless
from all claims, including expenses, damages,
costs, and attorney’s fees, by exhibitor,
exhibitor’s agents, employees, contractors,
or by any other person, arising out of any act
or omission in any way related to exhibitor’s
participation in the show.
Emergency Situations
In the event of, and including, but not limited
to any fires, strikes, wars, or acts of God,
or other emergency prevents the show from being
held, show management may retain such part of
exhibitor’s rental as shall be required
to compensate management for all expenses incurred
up to the time such contingency shall have occurred.
Payment Terms / Cancellation Policy
Exhibitor shall not be permitted to bring
any equipment or display material into the show
without prior full payment of exhibitor fees.
If payments are not made in accordance with
the due dates specified within this agreement,
show management may terminate this agreement
and reassign space to another exhibitor. Exhibitor
shall pay a fee of $20.00 if any check presented
for payment is returned by bank. Cancellations
received in writing 60 or more days prior to
the event will be accepted, and one-half of
the deposit shall be refunded. No refunds will
be issued for cancellations received within
60 days of the event. Show management reserves
the right to cancel this exhibitor agreement
for any reason by giving 15 days written notice
to the exhibitor. In the event that show management
cancels this agreement, the liability of show
management shall be limited to a return of any
amounts paid by exhibitor without interest or
penalty, subject to the above terms and conditions.
Exclusivity and Limitation of Exhibit
Categories
Show management reserves the right to determine
the eligibility of any company to exhibit in
the show and further reserves the right to reject
or cancel any application and / or limit the
number of exhibitors in any category. Misrepresentation
of category by exhibitor during show application
will result in exhibitor’s application
being rejected.
Booth Space Assignment
Show management will make best efforts to
assign the exhibit size and location of exhibitors
choice, however, show management reserves the
right to alter the show floor plan and/or reassign
the location of exhibitor. In the event of relocation
of exhibitor’s space, exhibitor will receive
a refund of the cost differential, if any, between
the original and relocated exhibit. exhibitor
agrees that show management shall not be liable
to exhibitor for any loss or damage suffered
by exhibitor by such reason of such relocation.
Attendee List
A list of attending brides will be made available
only to exhibitors, and is not included with
bridal bag inserts. Exhibitor agrees that the
list shall remain the property of show management,
and exhibitor agrees not to sell, lend, or otherwise
transfer the list to any other business or individual
for any reason. Exhibitor agrees to be held
liable for any unauthorized use of the list
and that the damages to show management resulting
from each unauthorized use will be set at a
dollar amount equal to the price of exhibitor’s
space in the show.
Conflicting Agreements
The agreements between show management and
show facilities, service contractor, and labor
organizations shall supersede the agreement
the agreement between show management and exhibitor.
Publicity / Use of Photos or Video
Exhibitor agrees that show management may
list the exhibitor in show promotional materials
for this, and any future shows, and use photography
and/or video taken at the show for publicity
purposes without compensation to exhibitor.
Arbitration
In the event of any dispute between or among
any of the parties concerning the construction
or interpretation of this contract or the performance
or breach of any party, the dispute shall be
resolved by binding arbitration subject to the
rules and procedures of the American Arbitration
Association then pertaining, except as follows:
A. The site of the Arbitration shall be Boulder,
Colorado.
B. There shall be three (3) arbitrators whose
majority decision shall be final.
C. The arbitrators shall be bound to apply
and follow the laws of the State of Colorado
as they exist by statute, court decision and
otherwise.
D. The arbitrators shall not be empowered to
award attorney’s fees, costs and expenses
of arbitration to any party. Arbitration shall
commence by the written demand of any party,
served upon the other party as notice is required
to be served under this contract.
Online Agreement
For the convenience of the exhibitor, show
management will accept a check in the box labeled
“I have read and accept terms and agreements”
on the online application as submission of this
agreement. The parties agree that this electronic
submission shall be deemed an original document,
and fully enforceable there as.
Severability
If any clause of this agreement is found to
be invalid or unenforceable, the remainder of
the agreement shall continue in full force and
effect without regard to the invalidated clause.
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